BUSINESS CONFERENCE ORGANIZATION
Conference as a communication tool
We have organized more than 100 major events in countries such as Germany, Italy, Riga, Spain, Poland, France, Finland and many others.
As conference organizers, our team pays special attention to script development and selection of expert speakers. This will help to create an interesting and informative program for the participants of the event.
What we offer
- Selection and Organization of Premises:
- Selecting a suitable conference room or event hall according to the client’s requirements.
- Concluding agreements for renting premises and providing it with technical equipment.
- Transfer and Logistics:
- Organization of transfer of conference participants from the airport, train station or hotel to the event venue.
- Work with logistics, including coordinating the movement of participants and providing comfortable transport.
- You will have the opportunity to choose from a variety of transportation options, including cars, limousines and even helicopters.
- Translation Services:
- Providing qualified translators to provide interpretation in various languages.
- Translation of presentations, documentation and other materials necessary for the event.
- Legal Support:
- Providing legal services for consultation and resolution of legal issues related to the event.
- Assistance in obtaining the necessary permits and documents.
- Technical Support:
- Providing the necessary technical equipment for presentations, video and audio communications.
- Professional support for technical aspects of the event.
- Catering organization:
- Providing catering services, including coffee breaks, lunches and dinners for conference participants.
- Marketing and Promotion:
- Development of a marketing strategy and promotion of the event to attract the target audience.
- Creation of advertising materials and organization of online promotion.
Media representatives, who should be invited to the event, will also help to stimulate interest in the event. It is especially important to invite representatives of specialized publications.
For a successful conference you may need:
- projection screens and projectors
- liquid crystal panels connected to a laptop, tablet or smartphone
- flipcharts
- microphones and other audio equipment, including a comprehensive solution for negotiations – speakerphones
- video cameras, including their special models – document cameras, conference cameras
- various accessories.
The list may expand or contract depending on the scale of the event. But in any case, the conference will not be complete without:
- information display systems – they can be connected to media (displays, video walls, panels) or be independent, like projectors and projection screens
- sound equipment
- video communication equipment
- special conference systems (equipment for simultaneous translation, document exchange, ability to vote)
- interactive elements – interactive whiteboards and tables, touch panels.
When organizing an event, you need to take into account a number of factors. The impression of a conference can be spoiled by background noise or poor room acoustics, unaesthetically placed wires, or the level of room illumination. This all needs to be planned in advance; you may need some special equipment, for example, motorized control of curtains or blinds for blackout.
If you have additional questions, write to us.
